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East Fallowfield Township is Hiring: Assistant Township Secretary

Assistant Township Secretary (Full-time or Part-time)

East Fallowfield Township, Chester County, PA is seeking a highly organized, motivated, and self-starting individual to serve as Assistant Township Secretary. East Fallowfield Township is a growing rural community with a population of 7,500.

JOB DEFINITION:

The Assistant Township Secretary will perform secretarial work of a complex nature for the Township ManagerSecretary; also responsible for general office functions; record keeping and the administrative functioning of the Manager's office. This position involves a high degree of confidential information to which the employee will be held accountable for not disclosing to staff.

Essential Functions:

• Coordinates the functions of the Manager's office and is responsible for efficiency and smoothness of operation.
• Acts as Recording Secretary for the Board of Supervisors and Planning Commission; transcribes and acts on minutes from the meetings; may be required to attend Board of Supervisors meetings during evening hours.
• Receives, tracks, and resolves or refers requests for public records.
• Composes and prepares routine correspondence for signature.
• Independently prepares recurring reports for signature.
• Maintains a calendar for the Township Manager and assures that complete information is available for all matters.
• Establishes and maintains a variety of files and records.
• Monitors the quality of outgoing Township correspondence and helps to standardize/upgrade clerical procedures.
• Prepares agendas for Board meetings and arranges meetings and conferences.
• Coordinates office functions with other county/state departments and local municipalities.
• Provides Notary Public service.
• Receives and screens telephone calls for the Township Manager.
• Attends meetings and conferences to furnish information and take notes.
• Performs other duties as assigned.
• Maintain or oversee maintenance and updating of Township website/Facebook page.

Qualifications:

• High school diploma and five (5) years of related experience, or college degree and two (2) years’ experience in the performance of administrative work, preferably in municipal government.
• It is preferred that the applicant have a general knowledge of Township Code requirements and land development approval process.
• Excellent knowledge of modern office methods and procedures and software. Good working knowledge of the English language, including spelling, grammar and punctuation.
• Ability to perform secretarial and clerical duties with speed and accuracy without immediate and constant supervision.
• Ability to transcribe dictation which has been recorded.
• Excellent skills in use of a personal computer with experience in Word, Excel, and Outlook.
• Ability to communicate clearly and concisely in both verbal and written form.
• Current Notary Public License or ability to obtain one within 6 months of hire.

How to Apply

The position is full-time, but negotiable as a part-time flexible position depending on the applicant’s requirements. Salary or wage is commensurate with education, skills and relevant experience.   East Fallowfield Township offers a competitive benefit package.   Interested candidates should send a cover letter including salary history and resume to Scott Swichar, Township Manager, 2264 Strasburg Road, East Fallowfield, PA 19320. A completed East Fallowfield Township job application must be submitted as well:

To View the Job Application Form Click Here

To View the Job Description Click Here

  East Fallowfield Township is an equal opportunity employer. All submittals must be received no later than 4:00 P.M. on Friday, February 21, 2020.

2020 Township Calendar of Events

To view the 2020 Calendar of Events in pdf format, please click on the 2020 Calendar of Events

Christmas Trees Collected on January 6, 13 and 20

Christmas trees will be collected curbside during two Mondays in January: January 6 and January 13, and on Tuesday, January 21. Decorations and lights MUST be removed from trees as they will be recycled! Place the tree curbside.
No appointment necessary!

2020 Proposed Budget

East Fallowfield Township has released its Proposed 2020 Budget and Proposed Capital Improvement Program.

There is no proposed increase in the Real Estate Tax millage rate, while also maintaining all current services. The current trash fee ($275) will not increase.

The 2020 Budget also proposes a separate fund for Trash.  “The goal of the new Trash Fund is to increase transparency and also help the Township make better financial decisions by more easily showing the incomes and expenses related only to trash and recycling collection,” said Township Manager Scott Swichar.

Adoption is scheduled for the December 17 Board of Supervisors meeting.

To view the 2020 Proposed Budget, please click here.

East Fallowfield Township Applies for a $1,000,000 Grant for Stabilization, Drainage and Reconstruction Repairs to Mortonville Road

East Fallowfield Township Applies for a $1,000,000 Grant for Stabilization, Drainage and Reconstruction Repairs to Mortonville Road

East Fallowfield Township Supervisors voted unanimously at their November 13 meeting to apply for a $1,000,000 grant from PennDOT’s Multimodal Transportation Fund (MTF) program to fund a major roadway improvement/stabilization project along Mortonville Road. The grant, if received, would fund 70% of the estimated project cost of $1,310,733.

East Fallowfield Township Manager Scott Swichar said that “a portion of the damaged roadway has been closed in one direction for several years because of severe roadway embankment settlement and erosion.” The condition of the roadway also worsened in 2014 due to a significant rain event. The impacted portion of Mortonville Road is located north of Strasburg Road and just 350 feet south of the intersection with Saw Mill Road.

While East Fallowfield Township has taken proactive steps over the years to stabilize the roadway embankment and prevent the complete closure of the road, “the grant would enable the Township to keep the roadway open in both lanes by rebuilding the damaged portion of the roadway and installing a permanent roadway stabilization system along the impacted section,” said Swichar. “The stabilization system would consist of a soil nail wall utilizing 20-foot long soil nails and micropiles for slope stabilization to provide the necessary restraining forces to structurally support the roadway embankment,” he said.

State Senator Andrew Dinniman and the Brandywine Conservancy also provided their support of the Mortonville Road project by submitting letters of support to PennDOT.  “The Township should find out later next year if the grant was approved,” concluded Swichar.

Click Below to View Letters of Support from Andrew Dinniman and the Brandywine Conservancy:

Brandywine Conservancy Letter of Support

Senator Dinniman Letter of Support

VOLUNTEERS Needed! Parks and Recreation Commission

VOLUNTEERS NEEDED!  You’re Invited to Serve — Parks and Recreation Commission Vacancies

The Board of Supervisors are seeking letters of interest from people wishing to be appointed to fill five positions on the Parks & Recreation Commission. The Park and Recreation Commission plans for the continuing development of parks and recreational events in East Fallowfield Township. The Parks and Recreation Commission consists of seven members, all of whom shall be residents of East Fallowfield Township and who shall be appointed by the Board of Supervisors.

Park & Recreation Commission meetings are held the 1st and 3rd Tuesday of every month at 6:30pm at the Township Building (or at the Park Pavilion during summer months).

Interested parties are asked to submit a letter of interest and Application of Appointment form, which can be found on the website: (www.eastfallowfield.org) or by clicking on the link: Volunteer Application - Park & Rec. Committee, to the Board of Supervisors through one of the following methods: via email to the Township Secretary at This email address is being protected from spambots. You need JavaScript enabled to view it., or hand deliver/mail to the East Fallowfield Township Municipal Building (2264 Strasburg Road, East Fallowfield, PA 19320). Hand deliver between the hours of 8:00 am and 4:00 pm.